This page lists all 13 documents you need for “Nursing care renewal”. Tap any document to see what it is, where to get it, how to request it and what it costs.
Application for extension of period of stayThis is the MAIN form of the whole application — Application for extension of period of stay (在留期間更新許可申請書), issued by the Immigration Services…See detailsWhat this document is
This is the MAIN form of the whole application — Application for extension of period of stay (在留期間更新許可申請書), issued by the Immigration Services Agency. Every other document is an attachment to it; without it you cannot file at all.
What it must show
- Use the LATEST official version — old versions may be rejected
- Fill it in Japanese, clearly, with no corrections
- Attach the photo and sign in the designated boxes
- Some procedures have a section for your COMPANY / sponsor to fill in — ask them to complete it
Where to get it
Download the latest version from the Immigration Services Agency website, or pick it up at an Immigration counter. IIKANZI VISA can also fill it in for you and export a print-ready PDF.
How to get it
- Option 1: download the blank form from the Agency site and fill it in by hand
- Option 2: use IIKANZI VISA — answer step by step, the app fills the right boxes and exports a PDF
- Print it, sign, attach the photo, and submit together with the other documents
Cost & time
The form itself is free. A fee (paid with a 収入印紙 revenue stamp) applies only when your application is APPROVED — check the Agency's current fee notice.
Notes
Each procedure uses a different form — submitting the wrong one gets your application returned. Check the form name above before printing.
Your situationWhy the 介護 set is short: Immigration only applies company categories 1–4 to Engineer and a few other statuses. For Nursing Care the official list has…See detailsWhat this document is
Why the 介護 set is short: Immigration only applies company categories 1–4 to Engineer and a few other statuses. For Nursing Care the official list has just five items, plus two more if this is your FIRST renewal after changing jobs.
What it must show
- ① Application for extension — the app fills it at the last station
- ② Photo 4cm × 3cm (taken within the last 6 months)
- ③ Passport + residence card — shown only, not submitted
- ④ Declaration about the organisation's representative — your facility fills the Bureau's form
- ⑤ Residence-tax certificate and tax-payment certificate — one year, showing both total income and payment status (one sheet covering both is enough)
- ⑥ Only after a job change: the written statement of working conditions
- ⑦ Only for dispatch work: material showing your duties at the receiving facility
Notes
No need to submit the 介護福祉士 registration certificate for a renewal (only for a COE or a change of status). No diploma, employment certificate, financial statements or company brochure either — unlike the Engineer set.
ID photo (3×4cm)A portrait photo pasted onto the application form (for COE, on the applicant's page). The Bureau uses it for identification.See detailsWhat this document is
A portrait photo pasted onto the application form (for COE, on the applicant's page). The Bureau uses it for identification.
What it must show
- Size 3×4 cm (width × height)
- Plain WHITE background, no pattern
- Taken within the last 3 months
- Face forward, no hat, no sunglasses, face clearly visible
Where to get it
An ID-photo booth (shoumei-shashinki) at a station / convenience store, or a photo shop (shashin-ya).
How to get it
- Find an ID-photo booth (shoumei-shashin) or go to a photo shop
- Choose the 3×4cm size (the visa / résumé type)
- Print or save the photo; the app will insert it into the form
Cost & time
Automated booth ~800–1000 yen.
Notes
You may use a white-background camera app, but the photo must be clear and exactly a 3×4 ratio.
PassportPassport to verify identity. When submitting in person at the Bureau you must BRING THE ORIGINAL to show.See detailsWhat this document is
Passport to verify identity. When submitting in person at the Bureau you must BRING THE ORIGINAL to show.
What it must show
- Still valid
- Photograph/enter the personal-info page (the page with your photo)
Where to get it
You keep it. If expired: apply for a reissue at the Vietnamese Embassy/Consulate in Japan.
How to get it
- Photograph the info page clearly (photo + passport number)
- Bring the original when submitting at the Bureau
Notes
The app stores photos on your device and doesn't send them online.
Residence CardYour current residence card. Photograph/enter it to capture the card number, residence status, and expiry.See detailsWhat this document is
Your current residence card. Photograph/enter it to capture the card number, residence status, and expiry.
What it must show
- Photograph BOTH SIDES
- The back has the address + renewal notes
Where to get it
You keep it (law requires you to carry it).
How to get it
- Photograph the front (photo + card number + status + expiry)
- Photograph the back (address + notes)
Notes
Bring the original when submitting at the Bureau.
Declaration about the organisation's representativeImmigration is tightening oversight of small employers: it wants to know exactly who the representative is — name, date of birth, address, and any…See detailsWhat this document is
Immigration is tightening oversight of small employers: it wants to know exactly who the representative is — name, date of birth, address, and any criminal or labour/immigration penalties. Missing it makes the file incomplete.
What it must show
- Use the Bureau's 参考様式 (link above)
- Filled by the company, signed by the representative + company seal
- Date it close to the filing date
Where to get it
Your company's HR or general-affairs department. Handing them the form is fastest.
Income certificate — latest yearCertificate of annual INCOME + municipal tax (課税証明書). This is the most recent version the city can issue: Reiwa 8 nendo · 2025 income. Immigration…See detailsWhat this document is
Certificate of annual INCOME + municipal tax (課税証明書). This is the most recent version the city can issue: Reiwa 8 nendo · 2025 income. Immigration reads this one to see the supporter's latest income.
What it must show
- Reiwa 8 nendo · 2025 income — shows total 2025 income and the municipal tax amount.
- You can get it if you had a 住民票 on 1/1/2026. If you were not in Japan that day the city cannot issue it — see the 🧭 station at the start.
- Low or no income still works: you get a 非課税証明書 (tax-exempt version), which Immigration accepts.
Where to get it
The city hall (shiyakusho) where you were REGISTERED AS A RESIDENT on 1/1/2026. Whichever city that was, that is where you apply — if you have moved, go back to the old city or request it by post.
How to get it
- Take your residence card (or My Number card) to the city hall
- State each fiscal year you need — read out the 令和 year shown above
- With a My Number card you can also use the kiosk in a convenience store, which is cheaper
Cost & time
About 300 yen per copy, issued the same day. Ask for all three at once (two income certificates + one tax-payment certificate) so you only make one trip.
Notes
This version is issued from about mid-May (if your tax is deducted from salary) or early June (if you pay it yourself). Before that the city only has the older version — Immigration understands this.
- Tax payment certificate — latest yearCertificate that municipal tax has been PAID with no arrears (納税証明書). Use the Reiwa 8 nendo · 2025 income version — the SAME fiscal year as the…See details
What this document is
Certificate that municipal tax has been PAID with no arrears (納税証明書). Use the Reiwa 8 nendo · 2025 income version — the SAME fiscal year as the latest income certificate above.
What it must show
- Current version: Reiwa 8 nendo · 2025 income. Obtainable if you had a 住民票 on 1/1/2026.
- This year's municipal tax is still being paid in instalments (salary deduction June → May, or four instalments), so an outstanding balance on the sheet is NORMAL — you can still obtain it and submit it.
- The only thing to avoid is an overdue amount (滞納). Pay each instalment on time and the certificate stays clean.
- Immigration's own document list names the fully-due year (Reiwa 7 nendo · 2024 income); that sheet is the station below — worth adding.
Where to get it
The city hall (shiyakusho) where you were REGISTERED AS A RESIDENT on 1/1/2026. Whichever city that was, that is where you apply — if you have moved, go back to the old city or request it by post.
How to get it
- Take your residence card (or My Number card) to the city hall
- State each fiscal year you need — read out the 令和 year shown above
- With a My Number card you can also use the kiosk in a convenience store, which is cheaper
Cost & time
About 300 yen per copy, issued the same day. Ask for all three at once (two income certificates + one tax-payment certificate) so you only make one trip.
Notes
If you have OVERDUE tax you cannot get a “clean” certificate — pay it off first. Tax arrears weigh heavily in the assessment (素行不良). Switching to salary deduction (特別徴収) is the surest way to keep the certificate clean.
Payslips (last 3 months)The last 3 MONTHS' payslips (給与明細, kyuuyo-meisai) of the SPONSOR (you) — proving your CURRENT income. Especially needed when you're NEW to Japan /…See detailsWhat this document is
The last 3 MONTHS' payslips (給与明細, kyuuyo-meisai) of the SPONSOR (you) — proving your CURRENT income. Especially needed when you're NEW to Japan / just started working and don't yet have a full year of income, so you don't yet have income & tax certificates (課税/納税証明書).
What it must show
- 3 CONSECUTIVE, most recent months (one image per month)
- Clearly show the recipient's name + pay month + total received (支給額)
- The company-issued version (paper or printed from the payroll system)
Where to get it
Your company's HR / accounting department, or print it yourself from the company payroll system (給与明細 Web).
How to get it
- Request or print the payslips for the last 3 months
- Photograph each one clearly — one image per month (3 slots)
Cost & time
Free (issued by the company).
Notes
If you've worked in Japan for LESS than a year: you don't have 課税/納税証明書 yet → submit 3 months' payslips INSTEAD to prove income. If you already have the tax certificates, this is a supporting document for extra assurance.
Written reason — no tax certificateA letter explaining WHY you cannot submit the income and tax-payment certificates, with a promise to file them once issued. Without it the…See detailsWhat this document is
A letter explaining WHY you cannot submit the income and tax-payment certificates, with a promise to file them once issued. Without it the application simply looks incomplete; with it Immigration sees an anticipated case.
What it must show
- Standard Japanese administrative-letter layout: date (right) → bureau name + 殿 → writer's name/nationality/date of birth/address (right) → the title 理由書 → opening → 記 with numbered points → 以上.
- What the app writes for you: your arrival and registration dates · the 1 January assessment rule that means no tax was levied · the substitute documents (three payslips + certificate of employment) · a promise to file the certificate once issued.
- Print it and SIGN by hand next to your name. Letters to Immigration should be in Japanese — the app handles that.
- Check before printing: take the arrival date from the entry stamp in your passport, and the registration date from the BACK of your residence card (住居地記載日).
Where to get it
You make it yourself — use the “Download the letter (PDF)” button in this station.
How to get it
- Fill in the four boxes above
- Press “Download the letter (PDF)”
- Print on A4 and sign by hand
- File it right after the payslips
Cost & time
Free — one sheet of paper.
Notes
If a law office files for you they usually write this letter themselves — hand them the app's version so you don't have to explain everything again.
Statement of working conditionsItem ⑥ on Immigration's list: the notice required by Article 15(1) of the Labour Standards Act — your employer must issue it, so you are entitled to…See detailsWhat this document is
Item ⑥ on Immigration's list: the notice required by Article 15(1) of the Labour Standards Act — your employer must issue it, so you are entitled to ask for a copy.
What it must show
- States the job (nursing care duties)
- States workplace, hours, days off
- States the salary
- Bears the facility name + date
Where to get it
The HR office of your facility.
How to get it
- Ask for a copy of the notice or the contract
- Say it is for a residence-status renewal
Notes
No job change → skip it; this station hides itself once you answer “No job change”.
Contract-change report to ImmigrationThis is not an application — it is a notification: free, no photo, quick to do. But it is an obligation for residence-status holders, and Immigration…See detailsWhat this document is
This is not an application — it is a notification: free, no photo, quick to do. But it is an obligation for residence-status holders, and Immigration cross-checks the dates on your resignation and new contract against the dates you reported — so file it and keep your record clean.
What it must show
- Holders of 技術・人文知識・国際業務 (and Research · Care · Skilled Labour · Specified Skills · Highly Skilled…) — that is you.
- Leaving the old employer → one notification of 「契約の終了」 within 14 days of the last day.
- Joining the new employer → one notification of 「新たな契約の締結」 within 14 days of the start date.
- Filed neither and already started the new job → report both at once, with the true dates (late is better than never).
- Also required when the company changes name, moves, or is dissolved — same form.
Where to get it
① Online: Immigration's electronic notification system — fastest, 24/7, keeps a history. ② Post: 〒160-0004 Tokyo, Shinjuku-ku, Yotsuya 1-6-1, Yotsuya Tower 14F · Tokyo Immigration Bureau, notification desk (handles the whole country); mark the envelope 「届出書在中」 and use a trackable service. ③ In person: your local Immigration Bureau counter.
How to get it
- Have ready: residence card, names and addresses of both employers, leaving date and starting date
- Online: register once (email needed), then choose 「契約機関に関する届出」
- By post: download the form from the official guide page, fill it in and enclose a copy of both sides of your residence card
- After filing: screenshot the confirmation (or keep a copy of what you posted) and upload it here
Cost & time
Free of charge.
Notes
Not filed yet? Open the 📮 “Contract-related notification” card on the home screen — it walks you through choosing the case, the official form, the envelope, buying stamps and keeping proof. Then come back and tick the two boxes.
Information for the formThe remaining form fields you fill in yourself: current address, phone number, planned timing, how living costs are paid (shiben-houhou)…See detailsWhat this document is
The remaining form fields you fill in yourself: current address, phone number, planned timing, how living costs are paid (shiben-houhou)…
What it must show
- Fill in exactly as your documents (address per the juuminhyo)
- The phone number must be reachable
How to get it
- The app will ask each field simply (later version)
- Check consistency with the documents you've submitted
Notes
Inconsistent information across documents easily leads to extra questions from the Bureau / a longer review.