This page lists all 8 documents you need for “Change to Designated Activities”. Tap any document to see what it is, where to get it, how to request it and what it costs.
Application for change of status of residenceThis is the MAIN form of the whole application — Application for change of status of residence (在留資格変更許可申請書), issued by the Immigration Services…See detailsWhat this document is
This is the MAIN form of the whole application — Application for change of status of residence (在留資格変更許可申請書), issued by the Immigration Services Agency. Every other document is an attachment to it; without it you cannot file at all.
What it must show
- Use the LATEST official version — old versions may be rejected
- Fill it in Japanese, clearly, with no corrections
- Attach the photo and sign in the designated boxes
- Some procedures have a section for your COMPANY / sponsor to fill in — ask them to complete it
Where to get it
Download the latest version from the Immigration Services Agency website, or pick it up at an Immigration counter. IIKANZI VISA can also fill it in for you and export a print-ready PDF.
How to get it
- Option 1: download the blank form from the Agency site and fill it in by hand
- Option 2: use IIKANZI VISA — answer step by step, the app fills the right boxes and exports a PDF
- Print it, sign, attach the photo, and submit together with the other documents
Cost & time
The form itself is free. A fee (paid with a 収入印紙 revenue stamp) applies only when your application is APPROVED — check the Agency's current fee notice.
Notes
Each procedure uses a different form — submitting the wrong one gets your application returned. Check the form name above before printing.
Understand the measureThis station is not submitted to Immigration; it helps the applicant understand the measure before preparing documents. No selection here…See detailsWhat this document is
This station is not submitted to Immigration; it helps the applicant understand the measure before preparing documents. No selection here automatically blocks the case.
What it must show
- Understand the two outcomes: full-time or 28 hours/week
- Completed trainees or company-fault unemployment usually have a stronger full-time basis
- Other statuses may continue, but should understand the 28-hour possibility
- Final scope is checked on Immigration's paper/stamp in the passport
How to get it
- Choose the closest current situation
- Read the risk explanation
- Confirm understanding
- Continue to prepare application and reason-statement information
Notes
If you are unsure whether your case falls under this measure, consult Immigration or a legal office before filing.
ID photo (4×3cm)A portrait photo pasted onto the application form (for COE, on the applicant's page). The Bureau uses it for identification.See detailsWhat this document is
A portrait photo pasted onto the application form (for COE, on the applicant's page). The Bureau uses it for identification.
What it must show
- Size 4×3 cm (height × width)
- Plain WHITE background, no pattern
- Taken within the last 3 months
- Face forward, no hat, no sunglasses, face clearly visible
Where to get it
An ID-photo booth (shoumei-shashinki) at a station / convenience store, or a photo shop (shashin-ya).
How to get it
- Find an ID-photo booth (shoumei-shashin) or go to a photo shop
- Choose the 4×3cm size (the visa / résumé type)
- Print or save the photo; the app will insert it into the form
Cost & time
Automated booth ~800–1000 yen.
Notes
You may use a white-background camera app, but the photo must be clear and exactly a 4×3 ratio.
PassportPassport to verify identity. When submitting in person at the Bureau you must BRING THE ORIGINAL to show.See detailsWhat this document is
Passport to verify identity. When submitting in person at the Bureau you must BRING THE ORIGINAL to show.
What it must show
- Still valid
- Photograph/enter the personal-info page (the page with your photo)
Where to get it
You keep it. If expired: apply for a reissue at the Vietnamese Embassy/Consulate in Japan.
How to get it
- Photograph the info page clearly (photo + passport number)
- Bring the original when submitting at the Bureau
Notes
The app stores photos on your device and doesn't send them online.
Residence CardYour current residence card. Photograph/enter it to capture the card number, residence status, and expiry.See detailsWhat this document is
Your current residence card. Photograph/enter it to capture the card number, residence status, and expiry.
What it must show
- Photograph BOTH SIDES
- The back has the address + renewal notes
Where to get it
You keep it (law requires you to carry it).
How to get it
- Photograph the front (photo + card number + status + expiry)
- Photograph the back (address + notes)
Notes
Bring the original when submitting at the Bureau.
Proof of your caseThis station collects documents proving that your situation matches one of the cases described by Immigration's emergency measure for Myanmar…See detailsWhat this document is
This station collects documents proving that your situation matches one of the cases described by Immigration's emergency measure for Myanmar nationals. The suggested documents change based on the previous station.
What it must show
- Shows the applicant's name or identifiable information
- Shows the company/school/training site/supervising organization if relevant
- Clearly shows why or when the activity ended/will end
- For company-side reasons, it should show that the reason is not attributable to the applicant
Where to get it
Depending on the case: the company, training site, supervising organization, school, or the office holding the contract/certificate.
How to get it
- Complete the 'Understand the measure' station first
- Check the suggested proof documents for the selected case
- Upload/photograph the page showing name, term, reason for ending, or relevant confirmation
- If there are multiple supporting documents, combine them into a PDF or upload the main proof first
Information for the formThe remaining form fields you fill in yourself: current address, phone number, planned timing, how living costs are paid (shiben-houhou)…See detailsWhat this document is
The remaining form fields you fill in yourself: current address, phone number, planned timing, how living costs are paid (shiben-houhou)…
What it must show
- Fill in exactly as your documents (address per the juuminhyo)
- The phone number must be reachable
How to get it
- The app will ask each field simply (later version)
- Check consistency with the documents you've submitted
Notes
Inconsistent information across documents easily leads to extra questions from the Bureau / a longer review.
Statement of reasons for Designated ActivitiesA reason statement submitted with the Myanmar Designated Activities application. If using IIKANZI's prepared form, fill personal details…See detailsWhat this document is
A reason statement submitted with the Myanmar Designated Activities application. If using IIKANZI's prepared form, fill personal details, circumstances, workplace, and the date/signature.
What it must show
- Japanese
- Clearly state why returning to Myanmar is unsafe
- Must match the application form: employer, address, current status
How to get it
- Fill in the reason statement form
- Check the wording matches items 14 and 22 of the application
- Sign and date it before submission