What this document is
These seven answers decide where the app tells you to file, whether you can file directly or must go through an agency, and how the visa form is printed.
What it must show
- File by CURRENT ADDRESS: Ha Tinh and north → Embassy in Hanoi · Quang Tri to Gia Lai → Consulate in Da Nang · Dak Lak and south → Consulate in Ho Chi Minh City
- Applications go THROUGH AN AUTHORISED AGENCY designated by the Embassy — you cannot walk up to the Embassy gate
- Only spouses, natural children and adopted children of a JAPANESE national (plus diplomatic and official cases) may file directly
- The applicant must file in person unless there is a power of attorney on the official form
- A visa can be applied for at most 3 months before the intended entry
- Every document in the packet must have been issued within the last 3 months
- Single-entry visa fee 2,590,000 VND (for cases accepted 1 Jul 2026 – 31 Mar 2027)
- Going to IWATE · FUKUSHIMA · MIYAGI means the visa fee is WAIVED — attach a copy of a document showing the school, workplace or home address
- After a refusal you cannot reapply for the same purpose for 6 months, and no reason is given
Notes
For a STUDENT (留学) visa to a Japanese language school two extra documents are required — the VN-NARIC verification of the high-school diploma and a Japanese-language certificate — and the applicant may be called for a Japanese interview. This route does not cover that case yet.